Systems and Scope
Scope
The following provides a high-level description of the Oracle modules Stony Brook will be implementing, and which business functions are performed within that module:
EDM
Enterprise Data Management
Centralized platform to flexibly manage enterprise data while maintaining data integrity
and enterprise application alignment. It will maintain and govern the Chart of Accounts
elements for WolfieOne ERP and EPM systems.
ERP / Finance / Accounting
Enterprise Resource Planning
Leveraging Oracle cloud Enterprise Resource Planning to capture, manage, process, approve, and reconcile financial transactions across subledgers that “roll up” to the General Ledger. Managing the following:
- Accounts payable
- Fixed assets
- Cash management
- Financial dashboards
- General Ledger (including journal entries, account reconciliation and perform closing)
- Accounting hub
- Budgetary control
- Accounts receivable
EPM
Enterprise Performance Management
Leveraging Oracle cloud technology for:
- Strategic planning
- Target setting
- Financial planning
- Departmental planning
- BFP&A planning
- Multi-year forecasting
- Departmental planning
- BFP&A planning
- SmartView
- Narrative reporting
HCM
Human Capital Management
Leverage Oracle cloud technology to perform functions such as:
- Reporting / employee and payroll analytics
- Workforce structures
- Employee data administration
- Employee self service
- Manager self service
- Compensation administration
- Learning administration
- Performance management administration
- Talent acquisition (recruiting and onboarding for SBU)
Technical / IT
Information Technology
Working with a team to prepare data in current systems for conversion to a new system,
integrating systems (so that data will flow seamlessly between them and roll up to
the General Ledger), and designing the reporting strategy/configuring reporting tools.
Boundary Systems
Listed below are the systems used by Stony Brook today which will remain as 'boundary
systems' in relation to WolfieONE. These systems will still be a part of the in-flow
or out-flow process of data transmission, and will work seamlessly with WolfieONE
to provide each of you with the benefits you've come to learn and expect.
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- Concur Travel and Expense
- WolfMart (JAGGAER)
- Interfolio
- Student Information Systems (SIS)
- SOLAR (student side of SOLAR)
- Salute
- Veoci
- Healthstream
- SubItUp
- Research Foundation EBS (currently Oracle, on-premise, not moving to the cloud)
- Kronos – for Stony Brook University Hospital only
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Sunsetting Systems and Tools
Below is a list of systems that are sunsetting when Stony Brook's ERP goes live. This is the most current confirmed list, however additional systems or tools may be added.
