SICK LEAVE

ACCRUAL RATES

Eligible employees accrue paid time off based on position, classification and FTE.  For accrual rates and guidelines, visit https://www.rfsuny.org/information-for/rates/paid-time-off-accrual-rates/

ACCRUAL MAXIMUM

For a table of the maximum sick leave accruals that may be carried from one calendar year to the next visit https://www.rfsuny.org/information-for/rates/paid-time-off-accrual-rates/

USING ACCRUALS

Sick leave accruals can be used for medical and dental appointments, sick related absences and periods of disability supported by Satisfactory Medical Documentation.

FAMILY SICK LEAVE

RF employees are eligible to charge up to 25 of their accrued sick leave days annually (1/1-12/31). Bereavement: Family sick leave may also be used in the event of the death of a family member. Note: Sick related absences of five (5) days or more require satisfactory medical documentation to be submitted upon return to work.

SICK LEAVE GUIDELINES

• Employees may not use sick accruals when they are no longer sick/disabled.
• Absences due to illness must be reported to the supervisor as soon as possible.
• Sick related absences of five (5) or more consecutive scheduled working days require Satisfactory Medical Documentation to be submitted to a Leave Administrator in HR as soon as possible. For instructions on how to submit Satisfactory Medical Documentation go here.
• For extended absences, Satisfactory Medical Documentation is required to be submitted periodically and Return to Work Satisfactory Medical Documentation (that clears an employee’s return to work) must be submitted to Human Resources (HR) within 48 hours/2 days prior to returning to work as noted here.
• FMLA leave protects the employee and should be requested for five (5) or more consecutive sick days. It can also be requested for intermittent absences due to sick related absences. It may be applied for absences related to child birth, adoption, foster care, caring for your own illness or caring for a sick family member. For more information on FLMA, visit FMLA.
• Absences attributable to approved FMLA leave (Family Medical Leave Act) must be documented as such on an employee’s time entry.
• Unless there are special circumstances, sick leave credits are not advanced. They are accrued on a monthly basis and may not be used before they are earned. Accruals earned in the current month are available to use on the 1st day of the following month.

NEW EMPLOYEES: 

Non-Exempt Employees earn sick and vacation accruals if they work five (5) days in the pay period in which they start.  They also earn five (5) personal days on their date of hire.

Exempt Employees earn sick and vacation accruals if they work five (5) days in the accrual period in which they start. 

RETIRING EMPLOYEES:

If you are eligible for the retiree health benefit, RF in Albany will contact the Payroll Office to find out how much sick time you have after you actually retire. They will make an additional pension contribution to TIAA by multiplying the value of your accrued sick days (to a maximum of 200 days) by the current percent they contribute for your retirement. 

MORE QUESTIONS?

Email rf_payroll@stonybrook.edu.