SATISFACTORY MEDICAL DOCUMENTATION

WHAT IS SATISFACTORY MEDICAL DOCUMENTATION?

Satisfactory Medical Documentation MUST...

Contain a brief statement of the nature of the illness
Specify inclusive dates of disability and treatment
Certify that the employee is disabled from the performance of their job duties
Include the anticipated return to work date
Be written on the Healthcare Provider’s stationery or FMLA certification form
Be signed by the Healthcare Provider and stamped by the Medical Office. If a stamp cannot be provided, the documentation must have the provider's license number added to each page.

IN addition to items 1-6 above, Return to Work Satisfactory Medical Documentation must ALSO…
State that the employee is cleared to return to full duty with no restrictions.
Be dated and submitted to Human Resources (HR) no sooner than 2 business days prior to returning to work.

HOW SHOULD MEDICAL DOCUMENTATION BE SUBMITTED?

STATE EMPLOYEES:

Documentation should be sent directly to HR either by email athrs_timeatt@stonybrook.edu or fax to 631-632-4989. NEVER attach medical documentation to a Peoplesoft Change Form or send to your supervisor/department. Note: For State employees who record their time in SOLAR, days absent should be reported by the employee taking leave. Questions? Email hrs_timeatt@stonybrook.edu

RF EMPLOYEES:

→ Routine/Minor Illness: email documentation to rf_payroll@stonyrbook.edu or fax to 631-632-1350.NEVER attach medical documentation to an RF Change form

→ Approved Leave: email documentation to hrs_benefits@stonybrook.edu or fax to 631-632-1350.NEVER attach medical documentation to an RF Change form.

PLEASE NOTE:

Faxed copies of medical documentation to HR are accepted.
NEVER attach medical documentation to an RF or Peoplesoft Change Form
Due to confidentiality reasons, departments cannot request copies of medical documentation.

WHEN IS SATISFACTORY MEDICAL DOCUMENTATION REQUIRED?

→ For routine/minor illnesses (cold, flu, etc.) of five (5) consecutive scheduled working days or more: Satisfactory Medical Documentation must be provided to a Leave Administrator in HR as soon as possible for sick related absences of five (5) consecutive scheduled working days or more (personal or family), regardless of type of accruals being charged.

→ Medical Restriction: For employees on a “Medical Restriction" approved by Labor Relations, Return to Work Satisfactory Medical Documentation must be provided to the supervisor for all unscheduled absences on the first day the employee returns to work.

→ FMLA Family Medical Leave Act: Satisfactory Medical Documentation is required for employees requesting leave under the Federal Family Medical Leave Act (FMLA).

→ Extended Leaves: Satisfactory Medical Documentation documentation is required to be submitted periodically, as directed, for extended leaves. Return to Work Satisfactory Medical Documentation (that clears an employee’s return to work) must be dated and submitted to HR no sooner than 2 business days prior to returning to work.

Sick Leave at Half Pay - Available only to CSEA, PEF, PBANYS, NYSCOPBA, and RF Employees: Satisfactory Medical Documentation is required for CSEA, PEF, PBANYS , NYSCOPBA and RF employees requesting Sick Leave at Half Pay
“Additional Sick Leave” (Presidential Sick Leave) - Available only to UUP and MC Employees: Satisfactory Medical Documentation is required for State professional employees requesting “Additional Sick Leave” (Presidential Sick Leave)
Leave Donation Program - Available to CSEA, PEF, NYSCOPBA, PBANYS, UUP and MC Employees: Satisfactory Medical Documentation is required for all employees requesting to participate in the Leave Donation Program upon the depletion of all their own leave accruals.

SATISFACTORY MEDICAL DOCUMENTATION

WHAT IS SATISFACTORY MEDICAL DOCUMENTATION?