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P626: COVID-19 PANDEMIC HEALTH & SAFETY POLICY

Issued by:
President's Office
Approved:
August 2020
Updated:
April 2021

Policy Statement

The purpose of this University policy is to inform our community of our expectations and key health and safety measures, which have been established to help minimize the risk of transmitting COVID-19.

Policy

The University will strive to protect our community during the COVID-19 pandemic and will provide tools to help educate and support established best practices (for instance: distribute facial coverings, post signs, follow cleaning protocols, etc.). Consistent with our SUNY-Approved Stony Brook COVID-19 Recovery Plan, all members of the University community and all visitors/vendors to campus, must follow these safety measures:

  • Training: all employees will complete mandatory training before returning to on-site employment.
  • Daily Health Self-Screening: all students are required to complete a daily self COVID-19 health screening. Employees are required to complete health self-screening on days they report to their on-site employment prior to their arrival. For employees who remain at the workplace over 12 hours the screen must be repeated. Employees should contact their supervisor or Human Resource Services for information about the required daily screener - CampusClear App or the Daily Health Self-Screening Paper Log.
    • Employees: individuals who answer questions to the screen indicating a cause for concern must stay home. Employees are prompted to contact the Health Information Line (HIL) and must follow their guidelines. Employees must also call their supervisor or department chair to inform them of their absence.
    • Students: individuals who answer questions to the screen indicating a cause for concern must stay home or in their residence. Students are prompted to contact Student Health Services and must follow their guidelines. Students should also follow instructions from their course syllabus.
  • Testing: requirements are as follows:
    • Residential Students: all residential students are required to participate in free, on-campus COVID-19 PCR surveillance testing. The locations and frequency of testing will be communicated via email by the Division of Student Affairs. Before the start of each semester, new and returning residents are required to monitor for COVID-19 symptoms using the CampusClear App for 14 days, and must provide a negative COVID-19 test before returning, taken within the time frame communicated via email by Campus Residences.
    • Commuter Students: commuter students who take at least one in-person class or visits campus for work, research, or use of any campus facilities, are required to participate in free on-campus COVID-19 surveillance testing (note: pool testing is a form of COVID-19 surveillance testing). The locations and frequency of testing will be communicated via email by the Division of Student Affairs. Before the start of each semester, new and returning commuter students are required to monitor for COVID-19 symptoms using the CampusClear App for 14 days.
    • Employees: all employees who report to work in person on campus to complete some or all of their work obligations are required to participate in free on-campus surveillance testing (note: pool testing is a form of COVID-19 surveillance testing) pursuant to Memorandums of Understanding (MOU) reached between SUNY and each bargaining unit. MC and Research Foundation employees are also subject to this mandatory requirement. The testing locations and schedule can be accessed at this link. Frequency of testing will be communicated by email from Human Resource Services.
  • Travel & Quarantine: in accordance with the New York State guidelines below, the following is in effect:
    • Asymptomatic travelers entering New York from another country, U.S. state, or territory are no longer required to test or quarantine as of April 10, 2021. Quarantine, consistent with the CDC recommendations, is still recommended for all travelers who are not fully vaccinated or have not recovered from laboratory confirmed COVID-19 during the previous 3 months.
    • Symptomatic travelers must immediately self-isolate and contact the local health department or their healthcare providers to determine if they should seek COVID-19 testing.
    • All travelers must complete the Traveler Health Form unless the traveler had left New York for less than 24 hours or is coming to New York from a contiguous state. Contiguous states to New York are Pennsylvania, New Jersey, Connecticut, Massachusetts and Vermont.
    • Irrespective of quarantine, all travelers must:
      • Monitor symptoms daily from day of arrival in New York through day 14;
      • Continue strict adherence to all recommended non-pharmaceutical interventions, including hand hygiene and the use of face coverings, through Day 14 (even if fully vaccinated); and
      • Must immediately self-isolate if any symptoms develop and contact the local public health authority or their healthcare provider to report this change in clinical status and determine if they should seek testing.
    • International Travelers:
      • CDC and NYS recommend delaying international travel until the traveler is fully vaccinated.
      • International travelers must comply with CDC requirements, which currently include proof of negative test or recent COVID recovery in order to board airplanes headed to the US. Travelers must complete the NYS Department of Health Traveler Health Form.
      • Currently CDC does not require quarantine, work furlough, or testing requirements for asymptomatic international travelers. New York follows that recommendation with the following exceptions:
        • Fully vaccinated individuals who have not recovered from COVID-19 in the past 3 months are recommended to get tested 3-5 days after arrival in New York from international travel.
        • All unvaccinated international travelers who have not recovered from COVID-19 in the past 3 months are recommended to get tested 3-5 days after arrival in New York, consider non-mandated self-quarantine (7 days if tested on day 3-5, otherwise 10 days), and avoid contact with people at higher risk for severe disease for 14 days, regardless of test result.

      These guidelines are effective as of April 10 and are subject to change by NYS.

  • Facial Coverings: must be worn at all times in all buildings and when using campus transit - this includes classrooms, conference rooms and other spaces, even when six-feet social distancing exists. This requirement helps us to protect one another - especially in instances where it is not possible to maintain social distancing (i.e.: in bathrooms, stairwells, elevators, buses, etc.). Limited exemptions are as follows:
    • Medical Reasons - employees who are unable to wear facial coverings due to a medical or other health condition should consult with the Office of Equity and Access (OEA). Students should contact the Student Accessibility Support Center (SASC).
    • Eating/Drinking - you do not have to wear a facial covering when actively eating or drinking while seated in areas with appropriate social distancing.
    • Individual Space - facial coverings can only be removed when alone in a cubicle, office, or other designated areas when following social distancing (includes residence hall rooms/apartments).

    When outdoors, individuals should maintain a distance of at least six feet from other individuals and use a facial covering when vaccination status of peers is unknown/social distancing is not possible. Pursuant to CDC guidance issued on April 27, 2021, individuals who are fully vaccinated (i.e., two weeks following the final dose of any vaccine regime) can gather or conduct activities outdoors without wearing a mask except in certain crowded settings and venues.

  • Social Distancing: 6 feet of distance must be maintained between individuals. However, in rare instances when social distancing cannot be maintained, interactions should be limited to the shortest time possible (15 minutes or less).
  • Basic Infection Prevention Measures: Preventing the spread of COVID-19 is everyone's responsibility - remember to:
    • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
    • Use a hand sanitizer that contains at least 60% alcohol if soap and water are not available.
    • Cover coughs and sneezes.
    • Avoid touching your eyes, nose and mouth.
    • Clean and disinfect frequently touched surfaces in your own workspaces daily. This includes tables, desks, phones, keyboards, etc.
    • Avoid use of other people's phones, desks, offices, tools and equipment, when possible.
    • Stay home if you are sick.

Given the ever-evolving nature of this pandemic, the required measures above are subject to change. The University will also take any other measures determined to be necessary to help protect the health and safety of our community. Such determinations will be made in accordance with the latest science and guidance to protect public health, as well as federal, state, and local laws/regulations. The University will monitor COVID-19 pandemic developments closely and revise this policy as necessary. This policy will phase out once measures are no longer necessary according to health officials.

Scope

This policy applies to all individuals affiliated with and/or present on the West Campus, Research & Development Park, and Stony Brook Southampton. Affiliates of and individuals at Stony Brook University Hospital, the HSC, and the Long Island State Veterans Home are to follow the guidance distributed by those locations.

Definitions

Essential Workers: for travel and quarantine purposes, is defined as: (1) any individual employed by an entity included on the Empire State Development (ESD) Essential Business list (see guidance); or (2) any individual who meets the COVID-19 testing criteria, pursuant to their status as either an individual who is employed as a health care worker, first responder, or in any position within a nursing home, long-term care facility, or other congregate care setting, or an individual who is employed as an essential employee who directly interacts with the public while working, pursuant to DOH Protocol for COVID-19 Testing, issued May 31, 2020; or (3) any other worker deemed such by the NYS Commissioner of Health.

Facial Covering (mask): means a cloth/fabric material of multiple layers that snugly covers a person's nose and mouth. Other masks, such as surgical-style masks, are also acceptable facial coverings. Face shields or other coverings that do not fit snugly against the face do not meet the definition of a facial covering for the purposes of this policy.

Fully Vaccinated: is defined as being 2 or more weeks after the final dose (e.g., first for Janssen/Johnson & Johnson, second for Pfizer and Moderna) of the vaccine approved by the FDA or authorized by the FDA for emergency use. Vaccines that are not authorized by the U.S. Federal Drug Administration (FDA) for emergency use or approved by the FDA do not satisfy this definition.

Recently Recovered: is defined as 1) recovered from laboratory-confirmed COVID-19 by meeting the criteria for discontinuation of isolation, 2) within the 3-month period between date of arrival in New York and either the initial onset of symptoms related to the laboratory confirmed COVID-19 infection or, if asymptomatic during the illness, the date of the laboratory confirmed test, and 3) asymptomatic after travel or new exposure.

Social Distancing: also called "physical distancing", means keeping a safe space between yourself and other people. To practice social or physical distancing, stay at least 6 feet (about 2 arms' length) from other people in both indoor and outdoor spaces.

Compliance

All students, faculty, and staff are expected to comply with measures described in this policy. Failure to comply will result in appropriate administrative action. Visitors/vendors are also expected to comply with this policy.

Inquiries

For information related to this policy, please visit the Coming Back Safe and Strong Website. Questions and comments may be submitted on the website's Contact page or by emailing one of the provided resources.

Relevant Standards, Codes, Rules, Regulations, Statutes, and Policies


Created by Application Support for Administration
University Policy Manual @ Stony Brook University