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P626: COVID-19 PANDEMIC HEALTH & SAFETY POLICY

Issued by:
President's Office
Approved:
August 2020

Policy Statement

The purpose of this University policy is to inform our community of our expectations and key health and safety measures, which have been established to help minimize the risk of transmitting COVID-19.

Policy

The University will strive to protect our community during the COVID-19 pandemic and will provide tools to help educate and support established best practices (for instance: distribute facial coverings, post signs, follow cleaning protocols, etc.). Consistent with our SUNY-Approved Stony Brook COVID-19 Recovery Plan, all members of the University community and all visitors/vendors to campus, must follow these safety measures:

  • Training: all employees will complete mandatory training before returning to on-site employment.
  • Daily Health Self-Screening: all faculty, staff, and students are required to complete a daily self COVID-19 health screening. For employees who remain at the workplace over 12 hours the screen must be repeated.
    • Employees: individuals who answer questions to the screen indicating a cause for concern must stay home. Employees are prompted to contact the Health Information Line (HIL) and must follow their guidelines. Employees must also call their supervisor or department chair to inform them of their absence.
    • Students: individuals who answer questions to the screen indicating a cause for concern must stay home or in their residence. Students are prompted to contact Student Health Services and must follow their guidelines. Students should also follow instructions from their course syllabus.
  • Testing: all residential students are required to:
    • Complete a COVID-19 PCR test within 14 days of their scheduled arrival.
    • Produce a negative test lab result; &
    • Bring and submit that negative test result on the day of move in.
  • Quarantine: if you are traveling from overseas or from a restricted state inside the US, you must isolate yourself (known as "stay at home") in a non-restricted state for at least 14 days before coming to campus.
  • Public Facial Coverings: must be worn at all times in all buildings and when using campus transit. This requirement helps us to protect one another - especially in instances where it is not possible to maintain social distancing (i.e.: in bathrooms, stairwells, elevators, buses, etc.). When outdoors, individuals should maintain a distance of at least six feet from other individuals and use a facial covering when social distancing is not possible. Limited exemptions are as follows:
    • Medical Reasons - employees who are unable to wear facial coverings due to a medical or other health condition should consult with the Office of Equity and Access (OEA). Students should contact the Student Accessibility Support Center (SASC).
    • Eating/Drinking - you do not have to wear a facial covering when actively eating or drinking while seated in areas with appropriate social distancing.
    • Individual Space - facial coverings can only be removed when alone in a cubicle, office, or other designated areas when following social distancing (includes residence hall rooms/apartments).
    • Research Laboratory Space - facial coverings can be removed in controlled laboratory settings provided that the lab has an approved operating plan and all laboratory personnel comply with the plan's safeguards, including social distancing. Facial coverings must be worn when lab personnel cannot maintain a separation of 6 feet or when a procedure requires the use of a particular type of mask or other personal protective equipment (PPE).
  • Social Distancing: 6 feet of distance must be maintained between individuals at all times. However, in rare instances when social distancing cannot be maintained, interactions should be limited to the shortest time possible (15 minutes or less).
  • Basic Infection Prevention Measures: Preventing the spread of COVID-19 is everyone's responsibility - remember to:
    • Wash your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing.
    • Use a hand sanitizer that contains at least 60% alcohol if soap and water are not available.
    • Cover coughs and sneezes.
    • Avoid touching your eyes, nose and mouth.
    • Clean and disinfect frequently touched surfaces in your own workspaces daily. This includes tables, desks, phones, keyboards, etc.
    • Avoid use of other people's phones, desks, offices, tools and equipment, when possible.
    • Stay home if you are sick.

Given the ever-evolving nature of this pandemic, the required measures above are subject to change. The University will also take any other measures determined to be necessary to help protect the health and safety of our community. Such determinations will be made in accordance with the latest science and guidance to protect public health, as well as federal, state, and local laws/regulations. The University will monitor COVID-19 pandemic developments closely and revise this policy as necessary. This policy will phase out once measures are no longer necessary according to health officials.

Scope

This policy applies to all individuals affiliated with and/or present on the West Campus, Research & Development Park, and Stony Brook Southampton. Affiliates of and individuals at Stony Brook University Hospital, the HSC, and the Long Island State Veterans Home are to follow the guidance distributed by those locations.

Definitions

Facial Covering (mask): means a cloth/fabric material of multiple layers that snugly covers a person's nose and mouth. Other masks, such as surgical-style masks, are also acceptable facial coverings. Face shields or other coverings that do not fit snugly against the face do not meet the definition of a facial covering for the purposes of this policy.

Social Distancing: also called "physical distancing", means keeping a safe space between yourself and other people. To practice social or physical distancing, stay at least 6 feet (about 2 arms' length) from other people in both indoor and outdoor spaces.

Compliance

All students, faculty, and staff are expected to comply with the measures described in this policy. Failure to comply will result in appropriate administrative action.

Inquiries

For information related to this policy, please visit the Coming Back Safe and Strong Website. Questions and comments may be submitted on the website's Contact page or by emailing one of the provided resources.

Relevant Standards, Codes, Rules, Regulations, Statutes, and Policies


Created by Application Support for Administration
University Policy Manual @ Stony Brook University