Policies
On this page you will find a complete list of all University-wide policies. A policy is a directive that states the University’s official position on a particular issue. University-wide policies endure across time and administrations, and connect Stony Brook’s mission and values to individual conduct. University-wide policies:
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- Mandate actions or constraints for members of the Stony Brook community
- Have broad application throughout the University
- Support the University’s mission
- Promote quality and operational efficiency
- Help manage institutional risks
- Support equity and integrity in practices across the University
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All University-wide policies are issued by University leadership (Issuing Authority) and must be approved by the University President (or designee) in accordance with the process detailed in the Policy on Policies. Issuing Authorities must assign responsibility for implementing and supporting each of its policies.
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Academic |
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AcademicTitle |
Issuing Authority | Responsibility |
AcademicAcademic Program Assessment Policy |
Office of the Provost | Office of Educational Effectiveness |
AcademicDepartment/Program Review Policy |
Office of the Provost | Office of Educational Effectiveness |
AcademicMicrocredential Policy |
Office of the Provost | Vice Provost for Academic Affairs |
AcademicPolicy on Final Exams |
Office of the Provost | Vice Provost for Academic Affairs |
AcademicSubmission of Grades Policy |
Office of the Provost | Vice Provost for Academic Affairs |
Administrative |
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AdministrativeTitle |
Issuing Authority | Responsibility |
AdministrativeAbandoned Vehicle Policy |
Enterprise Risk Management | Mobility & Parking Services |
AdministrativeBuilding Manager Program Policy |
Finance & Administration Provost |
Finance & Administration Provost's Office |
AdministrativeEquipment Inventory Control Policy |
Finance & Administration | Finance & Administration |
AdministrativeFreedom of Information Law Policy |
Finance & Administration | Audit & Management Advisory Services |
AdministrativeLibrary Loan and Access Privileges Policy |
Provost | Provost's Office |
AdministrativePolicy on Duplication of Material Protected by Copyright |
Finance & Administration | Finance & Administration Provost's Office |
AdministrativePolicy on Policies |
President | Enterprise Risk Management |
AdministrativePublic Assembly Policy |
President | Enterprise Risk Management |
AdministrativeRecords Retention and Disposition Policy |
Finance & Administration | Audit & Management Advisory Services |
AdministrativeSpecial Service Permits Policy |
Enterprise Risk Management | Mobility & Parking Services |
AdministrativeState and Local Lobbying Compliance Policy |
President’s Office | Government Relations |
AdministrativeStudent Access to Education Records Policy |
Provost | Provost's Office |
Advancement |
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AdvancementTitle |
Issuing Authority | Responsible |
AdvancementFundraising and Solicitation on Campus Policy |
Advancement | Advancement |
AdvancementSponsorship and Advertising Policy |
Advancement | Advancement |
Communications & Marketing |
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Communications & MarketingTitle |
Issuing Authority | Responsibility |
Communications & MarketingUse of University Name or Logo Policy |
Communications & Marketing | Communications & Marketing |
Communications & MarketingUse of University Seal Policy |
Communications & Marketing | Communications & Marketing Provost's Office |
Communications & MarketingUse of University Stationery Policy |
Communications & Marketing | Communications & Marketing |
Environmental Health & Safety |
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Environmental Health & SafetyTitle |
Issuing Authority | Responsibility |
Environmental Health & SafetyEnvironmental Health and Safety Policy |
Enterprise Risk Management | Environmental Health & Safety |
Environmental Health & SafetyDrone Safety Policy |
Enterprise Risk Management | Environmental Health & Safety |
Equity & Access |
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Equity & AccessTitle |
Issuing Authority | Responsibility |
Equity & AccessAccommodating Pregnant Students Policy |
President | Office of Equity & Access |
Equity & AccessChosen or Preferred Name & Pronoun Policy |
President | Human Resources Provost's Office |
Equity & AccessDigital Accessibility Policy |
President | Office of Equity & Access |
Equity & AccessEqual Opportunity/Affirmative Action Policy |
President | Office of Equity & Access |
Equity & AccessNotices in University Publications Policy |
President | Office of Equity & Access Communications & Marketing |
Equity & AccessPolicy on Relationships |
President | Office of Equity & Access |
Equity & AccessSexual Misconduct & Reporting Policy |
President | Office of Equity & Access |
Facilities |
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FacilitiesTitle |
Issuing Authority | Responsibility |
FacilitiesAlterations to Stony Brook University Facilities Policy |
Finance & Administration | Finance & Administration |
FacilitiesPosting Information: Posters/Flyers Policy |
Finance & Administration | Finance & Administration Division of Student Affairs |
FacilitiesSign Standards and Management Policy |
Finance & Administration | Finance & Administration |
FacilitiesUse of Campus Facilities Policy |
Finance & Administration | Enterprise Risk Management Procurement Office |
FacilitiesUse of Staller Center for the Arts Policy |
Provost | Provost's Office |
Financial |
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FinancialTitle |
Issuing Authority | Responsibility |
FinancialAuthorized Signatures for Fiscal Transactions Policy |
Finance & Administration | Finance & Administration |
FinancialBusiness Relationships & Financial Transactions Policy |
Finance & Administration | Finance & Administration |
FinancialDisbursement of Non-Payroll Checks Policy |
Finance & Administration | Finance & Administration |
FinancialFinancial Obligations of Students Policy |
Finance & Administration | Finance & Administration |
FinancialMarketing of Credit Cards to Students Policy |
Finance & Administration | Finance & Administration |
FinancialPayment Eligibility and Standards for Processing of Payment Cards Policy |
Finance & Administration | Finance & Administration |
FinancialPolicy on Audits of Campus Financial Activities and Administrative Procedures |
President | Audit & Management Advisory Services |
FinancialState Funded Single/Sole Source Procurement Requests Policy |
Finance & Administration | Procurement Office |
FinancialUniversity Bank Account Policy |
Finance & Administration | Finance & Administration |
FinancialUniversity Procurement of Goods & Services Policy |
Finance & Administration | Procurement Office |
Human Resources |
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Human ResourcesTitle |
Issuing Authority | Responsibility |
Human ResourcesAppointments to Professional Positions on an Acting Basis Policy |
Finance & Administration | Human Resources |
Human ResourcesCriminal Background Check Policy |
Finance & Administration | Human Resources |
Human ResourcesDisbursement of State Paychecks/Advices Policy |
Finance & Administration | Human Resources |
Human ResourcesDisruptive Behavior Policy |
Finance & Administration | Human Resources |
Human ResourcesDomestic Violence and the Workplace Policy |
Finance & Administration | Human Resources |
Human ResourcesDriver's License Verification Policy |
Finance & Administration | Human Resources |
Human ResourcesEmployee Training and Development Policy |
Finance & Administration | Human Resources |
Human ResourcesFamily Medical Leave Act (FMLA) Policy |
Finance & Administration | Human Resources |
Human ResourcesGender-Based Violence and the Workplace Policy |
Finance & Administration | Human Resources |
Human ResourcesMilitary Leave for Employees Policy |
Finance & Administration | Human Resources |
Human ResourcesRequired Notification of Employee Change in Status Policy |
Finance & Administration | Human Resources |
Human ResourcesRight to Express Breast Milk in the Workplace Policy |
Finance & Administration | Human Resources |
Human ResourcesSalary Advances Against Payroll Policy |
Finance & Administration | Human Resources |
Human ResourcesSubstance Abuse Policy |
Finance & Administration | Human Resources |
Human ResourcesTuition Benefits for Employees Policy |
Finance & Administration | Human Resources |
Human ResourcesWest Campus/HSC on Call/Recall Policy |
Finance & Administration | Human Resources |
Human ResourcesWorkplace Violence Policy |
Finance & Administration | Human Resources |
Information Technology |
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Information TechnologyTitle |
Issuing Authority | Responsibility |
Information TechnologyResponsible Use of Information Technology Resources Policy |
Information Technology | Information Technology |
Information TechnologyPolicy on Data and Data Access |
Educational and Institutional Effectiveness | Data Governance Council |
Research |
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ResearchTitle |
Issuing Authority | Responsibility |
ResearchImage or Sound Recordings of Laboratory Animals Policy |
Office of the Vice President for Research | Office of Research Compliance |
ResearchMinors Working with Hazardous Materials in Research Laboratories Policy |
Enterprise Risk Management | Environmental Health & Safety |
ResearchPolicy on Research Involving Recombinant or Synthetic Nucleic Acid Molecules |
Vice President for Research | Office of Research Compliance |
ResearchRadioactive Drug Research Policy |
Office of the Vice President for Research | Office of Research Compliance |
ResearchResearch and Teaching Activities Involving Use of Vertebrate Animals Policy |
Office of the Vice President for Research | Office of Research Compliance |
ResearchResearch Data Ownership, Retention and Access Policy |
Office of the Vice President for Research | Office of the Vice President for Research |
ResearchResearch Involving Human Subjects Policy |
Office of the Vice President for Research | Office of Research Compliance & Institutional Review Board |
ResearchResearch Misconduct Policy |
Office of the Vice President for Research | Office of Research Compliance |
ResearchResponsible Conduct of Research and Scholarship Policy |
Provost & Office of the Vice President for Research | Office of Research Compliance |
ResearchStem Cell Research Policy |
Office of the Vice President for Research | Office of Research Compliance |
ResearchTours of the Division of Laboratory Animal Resources (DLAR) Policy |
Provost | DLAR |
ResearchUse of Controlled Substances in Research and Instructional Activities Policy |
Office of the Vice President for Research | Office of Research Compliance |
Risk Management & Security |
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Risk Management & SecurityTitle |
Issuing Authority | Responsibility |
Risk Management & SecurityAlcohol Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityAnimals on Campus Policy |
Finance & Administration | Enterprise Risk Management Office of Equity & Access |
Risk Management & SecurityChild Protection Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityCyber Incident Response Policy |
Enterprise Risk Management | Information Security Program Council |
Risk Management & SecurityDisclosure of External Interests & Commitments Policy |
President | Office of the Vice President for Research & Enterprise Risk Management |
Risk Management & SecurityExport Control Policy |
President | Office of the Vice President for Research |
Risk Management & SecurityGuests/Visitors Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityGuns and Weapons Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityHIPAA Information, Security and Privacy Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityIdentity Theft Prevention & Red Flags Policy |
Finance & Administration | Finance & Administration |
Risk Management & SecurityInformation Security Program Administration Policy |
President | Enterprise Risk Management & Information Security Program Council |
Risk Management & SecurityPhysical and Electronic Access Control Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityPolicy on International Engagements |
President's Office
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Office of the Provost
Office of the Vice President for Research &
EVP Stony Brook Medicine
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Risk Management & SecuritySensitive Information Classification Policy |
Enterprise Risk Management | Information Security Program Council & Data Governance Council |
Risk Management & SecuritySkateboarding, Cycling and Rollerblading Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecuritySuspected Fraud or Irregular Activities Policy |
President | Audit & Management Advisory Services |
Risk Management & SecurityTemporary Visitor Restriction Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityTobacco-Free Policy |
Enterprise Risk Management | Enterprise Risk Management |
Risk Management & SecurityUniversity Travel Policy |
President's Office | Enterprise Risk Management |