Policies

On this page you will find a complete list of all University-wide policies. A policy is a directive that states the University’s official position on a particular issue. University-wide policies endure across time and administrations, and connect Stony Brook’s mission and values to individual conduct. University-wide policies: 

• • • Mandate actions or constraints for members of the Stony Brook community 
    • Have broad application throughout the University
    • Support the University’s mission 
    • Promote quality and operational efficiency 
    • Help manage institutional risks
    • Support equity and integrity in practices across the University

All University-wide policies are issued by University leadership (Issuing Authority) and must be approved by the University President (or designee) in accordance with the process detailed in the Policy on Policies. Issuing Authorities must assign responsibility for implementing and supporting each of its policies.

Choose a policy category:

Academic Administrative Advancement Communications & Marketing Environnmental Health & Safety Equity & Access Facilities Financial Human Resources Information Technology Research Risk Management & Security

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Academic
Academic Title	Issuing Authority	Responsibility
Academic Academic Program Assessment Policy	Office of the Provost	Office of Educational Effectiveness
Academic Department/Program Review Policy	Office of the Provost	Office of Educational Effectiveness
Academic Microcredential Policy	Office of the Provost	Vice Provost for Academic Affairs
Academic Policy on Final Exams	Office of the Provost	Vice Provost for Academic Affairs
Academic Submission of Grades Policy	Office of the Provost	Vice Provost for Academic Affairs

Administrative
Administrative Title	Issuing Authority	Responsibility
Administrative Abandoned Vehicle Policy	Enterprise Risk Management	Mobility & Parking Services
Administrative Building Manager Program Policy	Finance & Administration Provost	Finance & Administration Provost's Office
Administrative Equipment Inventory Control Policy	Finance & Administration	Finance & Administration
Administrative Freedom of Information Law Policy	Finance & Administration	Audit & Management Advisory Services
Administrative Library Loan and Access Privileges Policy	Provost	Provost's Office
Administrative Policy on Duplication of Material Protected by Copyright	Finance & Administration	Finance & Administration Provost's Office
Administrative Policy on Policies	President	Enterprise Risk Management
Administrative Public Assembly Policy	President	Enterprise Risk Management
Administrative Records Retention and Disposition Policy	Finance & Administration	Audit & Management Advisory Services
Administrative Special Service Permits Policy	Enterprise Risk Management	Mobility & Parking Services
Administrative State and Local Lobbying Compliance Policy	President’s Office	Government Relations
Administrative Student Access to Education Records Policy	Provost	Provost's Office

Advancement
Advancement Title	Issuing Authority	Responsible
Advancement Fundraising and Solicitation on Campus Policy	Advancement	Advancement
Advancement Sponsorship and Advertising Policy	Advancement	Advancement

Communications & Marketing
Communications & Marketing Title	Issuing Authority	Responsibility
Communications & Marketing Use of University Name or Logo Policy	Communications & Marketing	Communications & Marketing
Communications & Marketing Use of University Seal Policy	Communications & Marketing	Communications & Marketing Provost's Office
Communications & Marketing Use of University Stationery Policy	Communications & Marketing	Communications & Marketing

Environmental Health & Safety
Environmental Health & Safety Title	Issuing Authority	Responsibility
Environmental Health & Safety Environmental Health and Safety Policy	Enterprise Risk Management	Environmental Health & Safety
Environmental Health & Safety Drone Safety Policy	Enterprise Risk Management	Environmental Health & Safety

Equity & Access
Equity & Access Title	Issuing Authority	Responsibility
Equity & Access Accommodating Pregnant Students Policy	President	Office of Equity & Access
Equity & Access Chosen or Preferred Name & Pronoun Policy	President	Human Resources Provost's Office
Equity & Access Digital Accessibility Policy	President	Office of Equity & Access
Equity & Access Equal Opportunity/Affirmative Action Policy	President	Office of Equity & Access
Equity & Access Notices in University Publications Policy	President	Office of Equity & Access Communications & Marketing
Equity & Access Policy on Relationships	President	Office of Equity & Access
Equity & Access Sexual Misconduct & Reporting Policy	President	Office of Equity & Access

Facilities
Facilities Title	Issuing Authority	Responsibility
Facilities Alterations to Stony Brook University Facilities Policy	Finance & Administration	Finance & Administration
Facilities Posting Information: Posters/Flyers Policy	Finance & Administration	Finance & Administration   Division of Student Affairs
Facilities Sign Standards and Management Policy	Finance & Administration	Finance & Administration
Facilities Use of Campus Facilities Policy	Finance & Administration	Enterprise Risk Management  Procurement Office
Facilities Use of Staller Center for the Arts Policy	Provost	Provost's Office

 

Financial
Financial Title	Issuing Authority	Responsibility
Financial Authorized Signatures for Fiscal Transactions Policy	Finance & Administration	Finance & Administration
Financial Business Relationships & Financial Transactions Policy	Finance & Administration	Finance & Administration
Financial Disbursement of Non-Payroll Checks Policy	Finance & Administration	Finance & Administration
Financial Financial Obligations of Students Policy	Finance & Administration	Finance & Administration
Financial Marketing of Credit Cards to Students Policy	Finance & Administration	Finance & Administration
Financial Payment Eligibility and Standards for Processing of Payment Cards Policy	Finance & Administration	Finance & Administration
Financial Policy on Audits of Campus Financial Activities and Administrative Procedures	President	Audit & Management Advisory Services
Financial State Funded Single/Sole Source Procurement Requests Policy	Finance & Administration	Procurement Office
Financial University Bank Account Policy	Finance & Administration	Finance & Administration
Financial University Procurement of Goods & Services Policy	Finance & Administration	Procurement Office

Human Resources
Human Resources Title	Issuing Authority	Responsibility
Human Resources Appointments to Professional Positions on an Acting Basis Policy	Finance & Administration	Human Resources
Human Resources Criminal Background Check Policy	Finance & Administration	Human Resources
Human Resources Disbursement of State Paychecks/Advices Policy	Finance & Administration	Human Resources
Human Resources Disruptive Behavior Policy	Finance & Administration	Human Resources
Human Resources Domestic Violence and the Workplace Policy	Finance & Administration	Human Resources
Human Resources Driver's License Verification Policy	Finance & Administration	Human Resources
Human Resources Employee Training and Development Policy	Finance & Administration	Human Resources
Human Resources Family Medical Leave Act (FMLA) Policy	Finance & Administration	Human Resources
Human Resources Gender-Based Violence and the Workplace Policy	Finance & Administration	Human Resources
Human Resources Military Leave for Employees Policy	Finance & Administration	Human Resources
Human Resources Required Notification of Employee Change in Status Policy	Finance & Administration	Human Resources
Human Resources Right to Express Breast Milk in the Workplace Policy	Finance & Administration	Human Resources
Human Resources Salary Advances Against Payroll Policy	Finance & Administration	Human Resources
Human Resources Substance Abuse Policy	Finance & Administration	Human Resources
Human Resources Tuition Benefits for Employees Policy	Finance & Administration	Human Resources
Human Resources West Campus/HSC on Call/Recall Policy	Finance & Administration	Human Resources
Human Resources Workplace Violence Policy	Finance & Administration	Human Resources

Information Technology
Information Technology Title	Issuing Authority	Responsibility
Information Technology Responsible Use of Information Technology Resources Policy	Information Technology	Information Technology
Information Technology Policy on Data and Data Access	Educational and Institutional Effectiveness	Data Governance Council

Research
Research Title	Issuing Authority	Responsibility
Research Image or Sound Recordings of Laboratory Animals Policy	Office of the Vice President for Research	Office of Research Compliance
Research Minors Working with Hazardous Materials in Research Laboratories Policy	Enterprise Risk Management	Environmental Health & Safety
Research Policy on Research Involving Recombinant or Synthetic Nucleic Acid Molecules	Vice President for Research	Office of Research Compliance
Research Radioactive Drug Research Policy	Office of the Vice President for Research	Office of Research Compliance
Research Research and Teaching Activities Involving Use of Vertebrate Animals Policy	Office of the Vice President for Research	Office of Research Compliance
Research Research Data Ownership, Retention and Access Policy	Office of the Vice President for Research	Office of the Vice President for Research
Research Research Involving Human Subjects Policy	Office of the Vice President for Research	Office of Research Compliance & Institutional Review Board
Research Research Misconduct Policy	Office of the Vice President for Research	Office of Research Compliance
Research Responsible Conduct of Research and Scholarship  Policy	Provost & Office of the Vice President for Research	Office of Research Compliance
Research Stem Cell Research Policy	Office of the Vice President for Research	Office of Research Compliance
Research Tours of the Division of Laboratory Animal Resources (DLAR) Policy	Provost	DLAR
Research Use of Controlled Substances in Research and Instructional Activities Policy	Office of the Vice President for Research	Office of Research Compliance

 

Risk Management & Security
Risk Management & Security Title	Issuing Authority	Responsibility
Risk Management & Security Alcohol Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Animals on Campus Policy	Finance & Administration	Enterprise Risk Management Office of Equity & Access
Risk Management & Security Child Protection Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Cyber Incident Response Policy	Enterprise Risk Management	Information Security Program Council
Risk Management & Security Disclosure of External Interests & Commitments Policy	President	Office of the Vice President for Research & Enterprise Risk Management
Risk Management & Security Export Control Policy	President	Office of the Vice President for Research
Risk Management & Security Guests/Visitors Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Guns and Weapons Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security HIPAA  Information, Security and Privacy Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Identity Theft Prevention & Red Flags Policy	Finance & Administration	Finance & Administration
Risk Management & Security Information Security Program Administration Policy	President	Enterprise Risk Management & Information Security Program Council
Risk Management & Security Physical and Electronic Access Control Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Policy on International Engagements	President's Office	Office of the Provost Office of the Vice President for Research & EVP Stony Brook Medicine
Risk Management & Security Sensitive Information Classification Policy	Enterprise Risk Management	Information Security Program Council & Data Governance Council
Risk Management & Security Skateboarding, Cycling and Rollerblading Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Suspected Fraud or Irregular Activities Policy	President	Audit & Management Advisory Services
Risk Management & Security Temporary Visitor Restriction Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security Tobacco-Free Policy	Enterprise Risk Management	Enterprise Risk Management
Risk Management & Security University Travel Policy	President's Office	Enterprise Risk Management