VACATION LEAVE

ACCRUAL RATES

Calendar and College Year employees* accrue vacation leave according to this UUP Accrual Schedule.

On Jan 2 of each Agreement year, one (1) vacation day is added to the balance for full-time UUP employees.

*10 month Faculty are eligible to accrue sick leave credits only

ACCRUAL MAXIMUM

Vacation leave accruals may exceed 40 days during the calendar year, however, no more than 40 days will be forwarded to the NEW calendar year (1/1-12/31).

On Jan 1 of each calendar year (1/1-12/31), accrued vacation leave credits shall not exceed 40 days; employees will forfeit unused vacation leave in excess of forty (40) days if not used by the last day of the calendar year (1/1-12/31).

VACATION LEAVE GUIDELINES

• Vacation leave can be used in lieu of sick leave, but sick leave cannot be used in lieu of vacation leave.
• Employees wishing to use vacation/holiday credits must have advance supervisory approval.
• Accruals are not advanced, and may not be used before they are earned. 
• Accruals earned in the current month are available to use on the 1st of the following month.

• Professional employees may use/charge accruals in increments of as little as ¼ day
• Employees are eligible to earn leave credits for the month when they work and/or charge leave credits for over 1/2 total scheduled working days of the month
• To accrue credits for vacation leave, calendar and college year employees must be in full pay status for the month or major fraction thereof.

NEW EMPLOYEES

New employees must be on the payroll on or before the 15th of the month the are hired in order to earn leave credits for that month.

SEPARATING EMPLOYEES

The maximum payment for vacation accruals upon separation from State service is 30 days.

Accrual Rates are based on: 

• years of service for full time employees,
• salary or FTE (depending on contract at hire) for part time non teaching professionals, 
• and number of courses taught for part time faculty employees. Please note: Part time faculty employees whose professional obligation is primarily other than teaching classes (e.g., medical and dental faculty) accrue based on salary.

• Professional Staff and 12 month Faculty are eligible to accrue vacation and sick leave credits.
• 10 month Faculty are eligible to accrue sick leave credits only.

 

COMPENSATORY TIME

For guidance on Compensatory Time for Professional UUP-Represented Staff please visit Compensatory Time

HOLIDAY LEAVE

Full-time UUP employees eligible to observe holidays and are required to work on a holiday, or the holiday falls on their pass day, shall be granted a compensatory day off, mutually convenient to the employee and the supervisor.  It must be used within one year of the date it is earned.

Full-time UUP employees may receive one day of additional compensation for working on New Year’s Day, and one and a half days for working on Thanksgiving and Christmas Day, instead of receiving time.

Full-time UUP employees who are assigned to work in the Hospital will receive money for working a holiday as a default when hired. Employees can choose to receive time instead of money for any holiday work,other than holidays that fall on their pass days, Election Day, and The Day After Thanksgiving. 

The time to make a change to receive holiday time or holiday money for working holidays is April 1st to May 15th each year.

• • Election Day is a fixed holiday.
  • The day after Thanksgiving is observed as a holiday.
  • Lincoln's Birthday is not an observed holiday.

HOLIDAY CALENDAR

To view the holidays for which you may be eligible, visit Holidays.