OpScan Scoring | Center for Excellence in Learning and Teaching

Hours of Operation

Monday through Friday: 8:30 am to 4:30 pm.

Exams can be dropped off using the SECURE DROP BOX located on the wall next to the Opscan office door, anytime the Main Library SINC Site is opened.

Procedures

Submit exams in an envelope(s). Use as many envelopes as necessary in order not to damage, bend or tear exams. Each envelope should be numbered (1 o f 2, 2 o f 2, etc). The drop off envelope should include ONLY the instructor’s name, department/building, and 4-digit department zip code.

The following should be included in the envelope with drop off:

OpScan Request Form for Grading. Only one form is needed for each class.
Answer key(s)
Student test forms (bubble sheets)
- Note: all test forms should face the same direction

There is no in person pick up. Exams will be mailed back to instructor. > Instructors will be notified by email when the exam has been processed.

Turnaround time is 48 hrs during normal workdays. This time may vary depending on midterms and finals.

**New for Fall 2023: Scantron forms now allow faculty to add grade totals for essay or short answer questions, by using the two columns labeled "NON OBJ." Test scanning results will automatically add students' multiple choice points to the faculty reported essay/short answer points (labeled non-objective grade points in Digital Desk) for a total grade. The image below highlights where to find this feature on the new Scantron forms.

Non-Objective Scantron Columns highlighted on a scantron sheet

Digital Desk

Our test scanning software, Digital Desk, includes an online instructor portal where instructors can view their students digitally captured bubble sheets online. It also features quick and easy transfer of students grades!

Login to the Instructor Portal

Log into Instructor Tools using your NetID and password, then complete the following steps:
- Click Reports on the left hand menu:
- Once in Reports scroll down and select the exam from the drop down box
- Then check the exam box in the center of the page
- Select Custom under Report Options
- Click Run next to the DesireToLearn Api Report
A box will pop up telling you "Your custom Brightspace report has been generated. It will be processed soon. Please check Brightspace grades to verify that the grades have been posted." Select OK, and then visit your grade center in Brightspace to confirm a column with your grades has been added.

Please Note: by default the new grade column in Brightspace is hidden, and must be made visible to users before sharing with students. To do so, follow these steps:
1. From the course navigation bar, click 'Grades'.
2. Click 'Manage Grades'.
3. Click the arrow next to the item created for the exam.
4. Select 'Make Visible to Users' from the drop-down.
Click here to downlaod these instructions as a PDF file

For more information, please see the FAQs below.

Questions? Email opscanmailbox@stonybrook.edu or call 631-632-8032.

OpScan Request Form:

For all regular requests and for night drop

Request Form for Grading

Sample Forms

For exams, always use Scantron forms (example below)

General Purpose Answer Sheet

Do Not Use Forms Printed by AccuScan or Data Link.

Change Request Form:

To make a change after a test has been processed

Change Request Form

Pre-slugging Request Form:

To request pre-slugging of test versions

Pre-Slugging Request Form

Questions about these forms? Call us at 631-632-8032

Frequently Asked Questions

You must submit the following materials for all exam grading requests:
- Opscan Test Scoring Request Form
- Completed Answer key(s)
  - Write 'ANSWER KEY' in the Last Name section of the Scantron.
- Student Scantrons to be graded
  - All student Scantrons must have the students' first name, last name, ID number, and version # written and bubbled in. Please remind students of proper methods of bubbling in their answers with #2 pencils (available on the back of all Scantrons). Since we use machines to scan the Scantrons, any answers filled in improperly will risk being marked incorrectly. Before submitting exam sheets to the Opscan office, please check that they are all facing the same direction.
Test version numbers can be pre-bubbled/pre-slugged on the exam forms through the Computing Center as a courtesy and by request only. To use this service, call the Computing Center at 632-8035 and make arrangements with the computer operators to process your forms. You will need to fill out and attach the Pre-Slugging Form to all requests with the Computing Center.

Contact

opscanmailbox@stonybrook.edu

(631) 632-8032

OpScan Scanning & Scoring