/Office of the Registrar
Office of the Registrar

Manage Your Academic Records

Explore resources and services related to transcripts, enrollment verification, personal information, grades, and other important aspects of your student record.

 

Transcripts

Download an unofficial transcript, order an official transcript, instructions for apostilles

Transcripts

Diplomas

Check diploma information before graduation, order a replacement diploma or certificate

Diplomas

Enrollment Verification

Obtain proof of enrollment for insurance, housing, employment, scholarships, discounts, etc.

Enrollment Verification

 

Personal Information

All current and former students can make changes to their legal name, gender, date of birth or other demographic information by either submitting the appropriate forms or within SOLAR. Former students will always retain access to SOLAR, even after graduating or withdrawing. 

Address Changes

Address changes (home and/or mailing) can be made in SOLAR. On campus housing changes must be made through the appropriate Campus Residence quad office. International students must additionally report any changes to the Visa and Immigration Services Office. 

Degree candidates will be prompted to confirm their diploma mailing address at the time of applying for graduation. Once the application to graduate has been submitted, any changes to the diploma mailing address must be handled by the Registrar's Office and can only be changed up until the diploma has been ordered. 

Name Changes

If needed, students may request to update their legal name on university records with the proper required documentation. 

Step 1: Prepare Documentation - two (2) forms of ID are required; one must be a Photo ID from the list below. Students must provide legal documentation of the name change, such as:
  • Updated government-issued ID (driver’s license, passport, or state ID)
  • Divorce/Marriage Certificate
  • Court Action
  • I -20
  • Social Security Card
  • Professional License
Step 2: Complete the Name Change Form

Submit the Name Change Form through the Registrar’s Office and attach the required documentation.

Processing - The Office of the Registrar reviews the request and updates the student record. Students are notified once the change has been processed.

*Please note that if applying for federal financial aid, a Social Security Card must be provided that reflects the name to be used.

Students have the option to set a preferred or chosen name through the SOLAR system. This name may appear in place of the legal name in some University systems and documents where appropriate (e.g., class rosters, ID cards).

Key points about preferred names:
  • Preferred names do not replace the legal name in official records where the legal name is required by law or policy.
  • The legal name remains unchanged in academic and administrative systems unless a legal name change form and documentation are submitted.
  • A preferred name must consist of alphabetic characters and cannot include symbols or special characters.
  • The University may remove a preferred name if it is used inappropriately.
Preferred Name Update: Log in to SOLAR, navigate to Security and Personal Data > Names, and update the preferred name field.

Other Demographic Data Changes

  • To make a correction for a date of birth, students will need to submit proof of their date of birth along with the Date of Birth Change Form (acceptable forms of proof include a birth certificate, Driver's License or Permit)
  • To update gender information in a University record, students must submit the Gender Change Form.
  • For students needing to add a Social Security Number to their record, please complete the Social Security Number Update Form and include a signed copy of your Social Security Card.
  • Request for Student Taxpayer ID Number Form

Recovering your SBU ID#

Students with an inactive record can utilize the online recovery tool. This tool uses demographic information to produce your SBU ID#. 

SOLAR ID Lookup

Current and former students can submit the SBID# Request Form to the Registrar's Office. 

Current and former students can come to the Registrar's Office in person with acceptable photo ID for your SBU ID# to be shared with you.