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P208: POLICY ON RELATIONSHIPS

Issued by:
Office of Institutional Diversity and Equity
Replaces:
April 2018
Approved:
November 2019

POLICY STATEMENT

Stony Brook University is committed to providing a learning and working environment that is guided by mutual respect, trust, professionalism, and ethics. With this in mind, it is in the best interests of our community to provide a clear statement about the prohibition of romantic and/or sexual relationships where an apparent or inherent power imbalance exists between the parties.

POLICY

It is the policy of Stony Brook University that employees in supervisory or instructional positions shall not engage in or pursue a romantic and/or sexual relationships with any subordinates, including but not limited to: trainees, interns, students, or others within their sphere of influence. Examples of such prohibited relationships might include, but are not limited to:

  • Supervisor and direct or indirect subordinate
  • Employee/faculty member and student within the employee/faculty member's sphere of influence
  • Faculty/instructor and resident/medical/dental student within the employee/faculty member's sphere of influence
  • Advisor/mentor and student/intern
  • Professional staff member of Campus Residences and Resident Assistant (RA) or residential student
  • Coaching staff and student-athlete

Preexisting relationships where the employee will have supervisory, instructional, or other professional responsibility for another employee that predate the existence of such supervisory, instructional or professional responsibility must be disclosed to the Office of Institutional Diversity & Equity (OIDE). OIDE will work with Human Resources and the department to address potential conflicts of interests.

Retaliation is prohibited against any individual who files a relationship policy violation report or participates in a relationship policy violation investigation in any manner. Any substantiated act of retaliation may result in sanctions or other disciplinary action as covered by University Policy (including the Code of Student Responsibility) and/or the disciplinary procedures pursuant to the applicable collective bargaining agreements, and applicable policies and procedures.

Individuals in violation of the terms of this policy may be subject to discipline up to and including termination.

REPORTING

An administrative head of a department, program or unit who obtains information that would lead a reasonable person to believe that such a relationship exists, as identified above, should report the behavior to the Office of Institutional Diversity and Equity.

INQUIRIES

For information related to this policy, one of the following offices may be contacted:

Office of Institutional Diversity & Equity
Administration Building, Room 201
(631) 632-6280

Human Resource Services
  • West Campus
    Administration Building, Room 320
    (631) 632-6140

  • Stony Brook Medicine
    HSC Level 3, Room 040
    (631) 444-2015

  • University Hospital
    31 Research Way, Suite 200
    (631) 444-4700

  • Long Island State Veterans Home (LISVH)
    100 Patriots Road
    (631) 444-8617

Employee and Labor Relations
  • West Campus and HSC
    Administration Building, Room 291
    (631) 632-6140

  • Stony Brook Medicine
    HSC Level 3, Room 040
    (631) 444-3780

  • Long Island State Veterans Home (LISVH)
    100 Patriots Road
    (631) 444-8617

RELEVANT STANDARDS, CODES, RULES, REGULATIONS, STATUTES AND POLICIES