WolfieONE
SBU's New ERP System
WolfieONE will bring substantial organizational changes. The Change Management team is dedicated to supporting Stony Brook at every step along
the way from awareness to adoption by informing, involving and engaging the relevant
audiences in the right way, at the right times.
- Hina Kausar Director of Change Management
What is an ERP?
An Enterprise Resource Planning (ERP) system is a centralized software platform that integrates an organization's core business processes—such as finance, human resources, and data management—into a single unified network.
How WolfieONE Brings Our Campus Together
WolfieONE is a strategic transformation initiative that entails implementing an Enterprise Resource Planning (ERP), Human Capital Management (HCM), and Enterprise Performance Management (EPM) ecosystem at SBU, supported by Oracle Cloud, to power our financial, budget, HR, technology, and business operations. The key drivers for implementing Oracle Cloud through WolfieONE are not just system upgrades, but a comprehensive, phased transformation grounded in campus-wide collaboration, data-informed recommendations, and strategic planning. Backed by the work of the Strategic Budget Initiative and the end of life for PeopleSoft, this move positions Stony Brook to better serve its academic, research, and healthcare missions. WolfieONE will reduce paper-driven processes through online workflow approvals, informational dashboards, and electronic time and attendance systems. This will lessen the administrative burden on faculty, staff, researchers, and clinical teams, allowing more time to be dedicated to advancing Stony Brook's mission.
Current State vs. Future State
Current State - Why the Change:
- Our current system, PeopleSoft, is reaching end-of-life
- Processes today rely heavily on emails, paper forms, and manual tracking
- Reporting is fragmented across multiple systems
- Cloud-based solutions are now the higher education standard
Future State - What WolfieONE Will Do:
- Bring HR, Finance, and Planning into one integrated platform
- Replace outdated systems with Oracle Cloud applications (more processes completed online in one place)
- Reduce manual work and offline tracking (fewer emails and paper forms)
- Improve reporting and decision-making through live dashboards
- Increase transparency and data integrity
OCM’s Role
The Office of Change Management (OCM) at Stony Brook University supports campus-wide transformation by helping faculty, staff, students, and leadership successfully adapt to change. OCM focuses on the people side of change to ensure new academic, administrative, and technology initiatives are clearly communicated, effectively implemented, and sustainably adopted.
Working in partnership with university leadership and project teams, OCM promotes collaboration, readiness, and continuous improvement across the Stony Brook community.
An Updated Timeline
In 2026, The Office of Change Management will be working in parallel with our change network, stakeholders, development teams and trainers to ensure that we are able to launch WolfieONE as soon as possible.