LEAVE ACCRUALS, LEAVE ENTITLEMENTS AND APPROPRIATE USE OF LEAVE CREDITS
Guidelines for West Campus, Southampton Campus, Health Sciences and School of Medicine
State UUP Employees
United University Professionals (UUP) Employees
TIME REPORTING
Everything you need to know about how to report your time as well as up-to-date information
on the new myTIME project.
LEAVE ACCRUALS
Vacation leave, holiday leave and sick leave, this page covers accrual rates and usage.
LEAVE ENTITLEMENTS
From cancer screening to blood donation to FMLA, this page covers leave entitlements.
ATTENDANCE RECORD
It is very important to maintain a good attendance record. The campus attaches considerable importance to reliable attendance and it is a significant factor in appointment, promotion decisions, and daily operation.
MEAL PERIODS & BREAKS
It is the responsibility of the supervisor and/or the department head to establish the scheduled time during which meals/breaks can be taken.
MEAL PERIOD
The daily meal period for an employee who is working six hours or more must be of at least one-half hour duration, not to exceed one hour. Failure to take a meal period does not permit employees to shorten the workday.
BREAKS
The granting of additional breaks is discretionary. Breaks, when granted, should be of a reasonable duration. As a guide, more than two 15-minute breaks per 7.5 or 8-hour workday would be considered excessive. Employees who do not take breaks are not permitted to either shorten the workday or to receive any form of overtime compensation or compensatory time off. Breaks are not to be taken in conjunction with meal periods.
TYPES OF ABSENCES
SCHEDULED ABSENCE
Time off requested in advance and approved by the supervisor using appropriate leave accruals.
unscheduled absence
An absence not requested and not approved in advance, even if such absence is subsequently approved or authorized and charged to leave credits. Examples: sick call, inclement weather, transportation, personal or family emergency, etc.
call-inS
Departmental call-in procedures may require more lead time than the standard call-in procedure, which requires employees to call-in at least 2 hours before their scheduled work day. While the standard call-in procedure is intended to be a useful reference, it is not a substitute for your departmental call-in procedure. If there are any discrepancies between the standard call-in procedure and your departmental call-in procedure, your departmental call-in procedure will take precedence.
TARDINESS
Arrival at the workstation late, either at the start of the workday or when returning from a lunch break. For example, if employees are expected to open an office at 08:00AM, being in the building or parking lot at 08:00AM does not meet the requirements for reporting to work on time.
Employees who know in advance that they will be unavoidably late for work, should notify their supervisor before the work day begins.
Unauthorized Absence
Failure of an employee to appear for a regularly scheduled work day or assignment Failure to notify a supervisor or designee of the employee's inability to report to work (example: no call, no show, late call-in) within the department's established time frame. This type of absence usually results in leave without pay and may also result in administrative action.
All Hospital, Tech Park, LISVH Employees
Hospital Timekeeping
(631) 444-4370
sbuhhr@stonybrookmedicine.edu
Research Foundation
Employees
RF Payroll
(631) 632-6183
rf_payroll@stonybrook.edu
West & Southampton Campus
State Employees
Time and Attendance
(631) 632-6182
hrs_timeatt@stonybrook.edu
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