Temporary Staffing Services
Contracts with Vendors
Stony Brook has several contracts with vendors to supply temporary staff to campus departments. The contracts provide temporary personnel services for administrative and clerical occupations.
Customized Services
Stony Brook University and the Research Foundation of SUNY offer departments customized services for all temporary staffing needs. Our goal is to ensure the quality and competitiveness of services and to evaluate alternatives. Recruiting & Employment Services provides the connection to obtain and maintain these goals.
Temporary staffing is available to departments to complete day-to-day work while posting and recruiting for a replacement OR for extra assistance to complete a short-term project.
Temporary Staffing Guidelines
STEP 1: Generating the Paperwork
Department completes and sends to the appropriate VP Coordinator theTemporary Agency Staffing Request Form detailing the following:
✔ Job duties (noting word processing or other skills and requirements). Not sure? Visit our Temporay Staffing Title page.
✔ Dates (not to exceed four months).
✔ Hours, Location, Account #
✔ Contact Person's name/phone#
Note: Only an individual with signatory authority for the billed account may authorize by signing the form. If using RF Funds, Department completes and signs a Research Foundation Purchase Requisition Form with Account Numbers.
Step 2: VP Coordinator Review
VPC reviews the request — including the RF Purchase Requisition if RF Funds are being used — and either faxes it to (631) 632-2338, scans it to hrs_recruiting@stonybrook.edu or mails it to Human Resources, Recruitment 390 Administration Building, Z=0751.
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Step 3: HR Recruiting Review
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Recruiting then places the order with the appropriate Temporary Staffing Agency based on our normal process. If the first agency contacted is not able to staff our needs within 24 hours, Recruiting will contact the next vendor until a temp is identified.
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Step 4: Temp Identified
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Once a temp has been identified, the Agency will contact Recruiting. Recruiting will contact the department with the information, with a copy to the VP Coordinator/Dean's Office.
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Recruiting will remind the Staffing Agency that the temp will be asked to produce a Photo ID and that this will be copied for our records.
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Step 5: Parking
Departments are not responsible for paying for temporary staff parking. The Temp. and/or Temporary Staffing Agency pays for parking.
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The Agency may be referred to the Parking Services at (631) 632-6277 or to Recruiting at (631) 632-6207 OR (631) 632-6213 regarding parking questions.
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Step 6: Campus ID
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All Temporary Agency Staff will receive a University Campus ID Card. The department will send the Agency Temp to the Campus ID Card Office (West or East Campus locations) to obtain the badge. Agency Temps will receive an AffiliateCampus ID Card. Agency Temps are required to have and wear a University Campus ID Card in accordance with the appropriate policy. HR will enter the temp's information into PeopleSoft as soon as the Agency informs Recruiting about the assignment at the University.
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The University Campus ID Card is the property of Stony Brook University and must be returned upon an assignment ending. Departments are responsible for collecting and forwarding the Campus ID Card to Recruiting.
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JOURNEL TRANSFER FOR SERVICES
Services are paid for through a journal transfer charged as a contractual service. All on-contract temp assignments are posted to an open HRS purchase order then funds are journal transferred to pay for the invoice based on time sheets signed-off by the supervisor.
PAYING WITH CPMP FUNDS?
If you are using CPMP funds, you will need to contact your Department Administrator and arrange for them to place a temp staff personnel and liaison between CPMP and department for payment of services.
TEMPORARY STAFFING TITLES AND DUTIES
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We have multiple contracts in which we work with Procurement to help get you the temp you need at the best price available to us. To view the list of temporary staffing titles and duties, visit:
In the rare event that a title is not covered by the contract, Recruiting & Employment Services will contact local agencies that employ temps with your specialty required and put the request out to bid with various local agencies. Once bids are received, Human Resource Services will advise the "hiring" department of the agency selected based on bill rate, ability to fill with a quality candidate and willingness to service us an employee, and HRS will provide the "hiring" department with a signed Fee Agreement and Justification Letter.
In order to request a P.O. number, a Requisition must be completed and submitted in Wolfmart by the "hiring" department, the Fee Agreement and Justification Letter should be attached to this Requisition. Once the Requisition is reviewed and approved by Procurement, a P.O. number can be created. Recruiting will provide this P.O. number to the Temp Agency for proper billing purposes.
Where RF Funds differ, the department must complete and forward to Recruiting a new Purchase Requisition.
This must be received prior to placement of temp staffing personnel. Please direct all inquiries to Recruiting
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NEED AN EXTENSION?
To request an extension of a Temporary Staffing Firm employee assignment, please e-mail your area's VP/Dean's Coordinator and indicate the reason for the request.
The VP/Dean's Coordinator, where they support an extension, will then forward the request to HRS Recruiting & Employment Services for review at least one week before the end date of a temporary assignment.
Stony Brook University and The Research Foundation of SUNY are Affirmative Action/Equal Opportunity Employers.
NEED TO END AN ASSIGNMENT EARLY?
If you need to end the assignment early (e.g., perhaps the temp is not working out), the department should contact Recruiting, and ask for the temp assignment to be ended either with or without a replacement. The Temp Agency will contact their employee to advise them of the assignment end. The supervisor should collect any and all University/RF property provided including the ID Badge. Additionally, if any computer account(s) were established, the department is responsible to close the account(s).
Need Further Assistance?
Creating a Requisition
hrs_classcomp@stonybrook.edu
Search & Selection
hrs_recruiting@stonybrook.edu
Creating Offers of Employment
hrs_state_appointments@stonybrook.edu
rf_appointments@stonybrook.edu
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