Concur Registry Lane FAQs

• What is the purpose of the travel registry?
  The purpose of the travel registry is to capture all international travel that is not funded by RF or State funds. Enterprise Risk Management and/or OVPR will review these requests.
• My trip will be paid for partially with State funds, how should I enter my request?
  If a trip is being paid for with any State funds (even as little as a penny), the funding source selected must be State. Do not enter this travel request in any other lane.
• My trip will be paid for partially with RF funds, how should I enter my request?
  If a trip is being paid for with any RF funds (even as little as a penny), the funding source selected must be RF. Do not enter this travel request in any other lane.
• I am traveling by myself, do I need to submit a roster?
  No. After you’ve entered the initial travel information, including any additional locations and details, all that’s left to do is hit submit request.
• I am not traveling but I am submitting travel for faculty and students. What should I enter for traveler type?
  If there are multiple traveler types (e.g. faculty and undergraduates), always select the student type. If undergraduates and graduates are traveling, choose undergraduates.
• I am a faculty/staff member traveling abroad with a colleague (i.e. another faculty/staff member) for work related purposes. The trip is not funded on State or RF funds. Should we enter our own travel separately?
  You can, but you don’t have to. You may each register your travel separately or one of you can enter the travel for both travelers using the roster feature.
• I am a faculty/staff member traveling abroad with Undergraduate students for work related purposes. The trip is not part of a formal study abroad program run through International Academic Programs (IAPS). It’s also not funded on State or RF funds. Should we enter our own travel separately?
  No, the faculty/staff member must enter the travel for the student by using the roster feature. This travel request must also be approved by the Provost’s Office.
• I am an undergraduate student who is going abroad. Should I enter my own travel plans?
  No. You won’t be able to access the system. Please speak to your advisor or administrator to make sure they enter travel plans on your behalf.
• I submitted my request to travel in the registry. What happens next?
  Your registration will automatically be approved in Concur. However, your request will be reviewed by Enterprise Risk Management and/or the Office of the Vice President for Research. If plans include travel to a high-risk destination(s) or there are questions about your plans, you will be contacted.
• I submitted a roster but need to make changes. How do I do that?
  Please contact Enterprise Risk Management for support.