PREPARING YOUR PROPOSAL

Preparing Your NSF Proposal 

NSF's standard guidance for preparing a proposal is outlined in Chapter II of the PAPPG.

Applying in response to a specific program solicitation? NSF program solicitations may modify NSF's standard proposal preparation guidelines; in these cases, follow the guidelines outlined in the solicitation.

This checklist highlights critical items that shouldn't be overlooked as you prepare your NSF proposal.  The checklist does not provide an exhaustive list of proposal requirements and guidelines. For the full requirements, refer to Chapter II of the PAPPG.

Common Parts of an NSF Proposal

The list below briefly outlines common parts of an NSF proposal; it does not provide an exhaustive list of proposal requirements and guidelines. For the full requirements, refer to Chapter II of the PAPPG.

Research proposals to NSF generally must include the following parts:

• Project Summary

  The 1-page project summary provides an overview of the proposed activity, a statement on its intellectual merit, and a statement on its broader impacts. 

  Refer to PAPPG II.D.2.b for the full requirements.

• Project Description

  The project description, typically up to 15 pages long, details what the proposer wants to do, why they want to do it, how they plan to do it, how they will know if they succeed, and what benefits could accrue if the project is successful. 

  Refer to PAPPG II.D.2.d for the full requirements.

• References Cited

  The references cited includes bibliographic citations; it can't be used to provide parenthetical information outside of the project description. 

  Refer to PAPPG II.D.2.e for the full requirements.

   
• Documents required for senior personnel

  Each senior person involved in a proposed project must submit the following information with the proposal:

  • Biographical sketch: This three-page document outlines an individual's education and training, their appointments and positions, and other information that helps NSF assess how well qualified the individual is to conduct the proposed activities.
  • Current and pending (other) support: This document contains a list of an individual's proposed and active projects and sources of support. It is used by NSF to assess the capacity of the individual to carry out the research as proposed and helps assess any potential scientific and budgetary overlap or duplication, as well as overcommitment with the project being proposed.
  • Collaborators and other affiliations: This document contains a table of an individual's collaborators, such as their advisors, co-authors and other collaborators.

  Refer to PAPPG II.2.D.h for the full requirements.

   

  Learn more about documents required for senior personnel

• Proposal budget and justification

  The budget section details how much money the proposer is requesting, by category, to complete the project. This information must be provided across each year of support requested. A justification, typically up to 5 pages long, must document and justify each budget line item included in the proposal budget.

  Refer to PAPPG II.D.2.f for the full requirements.

  Learn more about preparing your proposal budget

  SBU Budget Specific Guidance:

  • Fringe Benefits
  • Indirect Cost Rate
  • Tuition on Research Grants (TORG)
• Facilities, equipment and othe rresources

  This section outlines the internal and external resources (both physical and personnel) that the proposing organization and its collaborators will provide to the project if it is funded by NSF. NSF uses this information to assess whether the proposers have adequate resources available to perform the project they propose. 

  Refer to PAPPG II.D.2.g for the full requirements.

  SBU Facilities & Other Resources: Sign into  Sharepoint with your SBU email address/password to view a list of facilities and other campus resources avaiable to SBU research cimmunity members.

• Postdoctoral mentoring plan (if applicable)

  If your proposal requests funding to support postdoctoral researchers, you must include a 1-page summary describing the mentoring activities that will be provided to those individuals. 

  Refer to PAPPG II.D.2.i(i) for the full requirements.

  Learn more about preparing a posdoctoral mentoring plan.

• Data Management Plan

  This section, up to two pages long, describes how a proposal will follow NSF policy on disseminating and sharing research results. Solicitations will often outline specific requirements for these plans. 

  Refer to PAPPG II.D.2.i(ii) the full requirements.

  Learn more about preparing a data management plan

• NOTE:

  Other types of proposals to NSF may have different requirements. Refer to guidance on preparing other types of proposals in PAPPG II.F.