RESOURCES FOR
STUDENT EMPLOYMENT COORDINATORS
Graduate Assistant (GA), Teaching Assistant (TA)
SYSTEM ACCESS
GA/TA: Coordinators of Graduate Assistant (GA), Teaching Assistant (TA) positions can get started in the DocuSign system by going to DocuSign Resources. Questions? Email hrs_state_appointments@stonybrook.edu.
APPOINT A POSITION?
GA/TA: For assistance hiring a Graduate Assistant (GA), Teaching Assistant (TA) graduate student position, visit Graduate Student Employment Guidelines. Questions? Email hrs_state_appointments@stonybrook.edu.
APPROVING TIME
GA/TA: For instructions on how to approve Graduate Assistant (GA), Teaching Assistant (TA) time reports in SOLAR, visit Approve GA/TA Time in SOLAR. Questions? Email hrs_timeatt@stonybrook.edu.
Research Project Assistant (RPA)
SYSTEM ACCESS
RPA: Coordinators of Research Project Assistant (RPA) positions can get started in the DocuSign system by going to DocuSign Resources. Questions? Email rf_appointments@stonybrook.edu.
APPOINT A POSITION?
RPA: For assistance hiring a Research Project Assistant (RPA) graduate student position, visit Graduate Student Employment Guidelines. Questions? Email rf_appointments@stonybrook.edu.
APPROVING TIME
RPA: Every month, RF Payroll distributes a roster of RPA’s that received a check in the previous month to the department. Each Research Project Assistant (RPA) listed needs to sign the roster. Once completed, the roster is then sent back to rf_payroll@stonybrook.edu. If the student was put on retroactively and, therefore, not on the department’s roster as a result, they would complete this individual roster formfor that month. Questions? Email rf_payroll@stonybrook.edu.
Student Assistant (SA), Federal Work Study (FWS)
SYSTEM ACCESS
SA/FWS: Coordinators of SA/FWS positions can request access to the Student Employment System and take the required online training module by completing the Online Form. For more information on how to use the system, visit Hiring Students in SOLAR. Questions? Email state_payroll@stonybrook.edu.
APPROVING TIME
SA/FWS: For instructions on how to approve an SA/FWS student's time in SOLAR, visit Approving Students Time in SOLAR. Questions? Email state_payroll@stonybrook.edu.
APPOINT A POSITION?
SA or FWS: For assistance appointing an SA or FWS student position, visit the Career Center.
Research Aide (RA), Senior Research Aide (Sr. RA)
SYSTEM ACCESS
RA/Sr. RA: To inquire about the LOTS system, email rf_payroll@stonybrook.edu.
APPROVING TIME
RA, Sr. RA: The following hourly timesheet needs to be signed/approved and submitted to rf_payroll@stonybrook.edu: Hourly Attendance Report (SBU) [HAFRM037]. Questions? Email rf_payroll@stonybrook.edu.
ü Confirm the end dates are pay period dates using this hourly payroll calendar.
üAll hours must be filled out completely.
üThe timesheet must be signed by both the employee and the supervisor.
APPOINT A POSITION?
RA or Sr. RA: To appoint an RA or Sr.RA please submit the following forms to rf_appointments@stonybrook.edu. In order to be appointed in the summer, they must be registered as a full time student for the upcoming fall semester — RF Payroll will confirm the student's full-time fall status in Peoplesoft. Questions? Email rf_payroll@stonybrook.edu.üAppointment Form [HAFRM003]
üEmployment Eligibility Verification (I-9)
üE-Verify Request Letter [HRSF0130]
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