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Service Indicator (Holds) Glossary
- Students may have holds placed on their record that can interfere with their ability to enroll or graduate. Most of these occur when they first enroll at the University, some are recurring, and some are situational. Some holds will block your enrollment and some even will result in de-registration.
- All of these holds are explained in SOLAR and some can be resolved online. The Graduate School cannot investigate or resolve any holds placed by other areas, so please be mindful of the contact information.
- Below is a list of the most common holds that graduate students will encounter, what they mean, and who you should contact for more information.
| Code COV | Description COVID Requirement Not Completed | Notes Whether you are vaccinated or not, the University must know your COVID vaccination status. Once you have submitted the documentation, this hold can take up to 48 hours to be released. | Effective Date
Immediately upon admission |
Contact (But, This info is also in SOLAR) vaccinations@stonybrook.edu |
| Code DISMS | Description Dismissed: No enrollment allow | NotesYou have had a cumulative GPA below 3.0 for three consecutive semesters. You have been dismissed from the University. | Effective Date Upcoming term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code DOCS | Description Missing Documents | NotesYou were admitted to the Graduate School with missing application documents (such as official TOEFL, IELTS, or Duolingo scores). These documents must be received before you will be allowed to register for any future semesters. | Effective Date One term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code ELP | Description OAE Proficiency Pending | Notes English Language proficiency pending. You are required to enroll in and complete OAE coursework. | Effective Date One term after start term. Hold remains active for the next term if you are required to enroll in the next OAE course. | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code FRN | Description Financial Responsibility: No Response | Notes Students must review and accept the Student Financial Responsibility agreement that details the billing policies. Once it's signed, the link is removed automatically. | Effective Date
Each term |
Contact (But, This info is also in SOLAR) Online chat or 631-632-BILL |
| Code GOA | Description GRAD OL Orient. Acknowledged | Notes
You have viewed online orientation videos as required for new graduate students. This is a non-impact hold and will not prevent enrollment, but you are responsible for adhering to the policies and information in the videos. |
Effective Date N/A | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code GON | DescriptionGrad Orientation NOT Complete | Notes
You have NOT yet viewed and acknowledged the Graduate School Online Orientation videos. This is a non-impact hold and will not prevent enrollment, but you are responsible for adhering to the policies and information in the videos. |
Effective Date N/A | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code GSPNM | Description GSPNM Dismissal | Notes You have not earned the required cumulative GPA of 2.5 or higher after having taken 6.0 credits. As a result, you have been dismissed as a non-matriculated student in the Graduate School. | Effective Date Only when/if applicable | Contact (But, This info is also in SOLAR) Senior Assistant Dean of Graduate Admissions and Graduate Student Services |
| Code GTR1 | Description Missing Graduate Transcript | NotesYou are required to submit your official graduate transcript showing evidence of degree conferral. If your transcript does not contain degree conferral you must also submit an official diploma/degree certificate from your previous institution. | Effective Date One term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code HTF | Description Meningitis Form: Not Signed | Notes By law, you have to read a fact sheet about meningitis. | Effective Date First term | Contact (But, This info is also in SOLAR) Student Health Service |
| Code HTI | Description Immunization Requirement Not Met | Notes If you are in a program that offers courses on campus, you have to submit proof of immunization. If you are a student in a fully online program, you will see this hold but it shouldn't affect your ability to enroll unless you choose to enroll in a face-to-face course at some point in the future. | Effective Date First term, possibly again if you enroll in a face-to-face class | Contact (But, This info is also in SOLAR) vaccinations@stonybrook.edu |
| Code IEC | Description IEC Completion Required | Notes Graduate admission contingent on successful completion of IEC. Graduate enrollment not permitted until IEC grades reported. | Effective Date Start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code NMTCA | Description Conditional Admit Non Matric | NotesAs a result of conditional admission, you must achieve a cumulative GPA of 2.5 or higher before being permitted to continue taking courses as a graduate non-matriculated student. | Effective Date One term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code PROB | Description Academic Probation Term 2 | Notes You have been on probation for two semesters and will not be permitted to register unless your cumulative GPA for the current semester is 3.0 or higher. | Effective Date Only when/if applicable | Contact (But, This info is also in SOLAR) Senior Assistant Dean of Graduate Admissions and Graduate Student Services |
| Code RADM | Description Re-Admission Fee | Notes Please contact the Bursar's Office. You must pay $500 readmission fee prior to enrollment | Effective Date Term of re-admission | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| Code RHI | Description Mandatory Health Insurance | Notes All students must be covered by health insurance. You can purchase relatively affordable health insurance through the University or you can apply for a waiver by demonstrating that you have your own. | Effective Date First term | Contact (But, This info is also in SOLAR) studenthealthinsurance@stonybrook.edu |
| Code SBA | Description SB Alert Registration | NotesSB Alert is the University's emergency notification system that notifies community members of any threats or disruptions that affect operations (e.g., power outages, opening delays, etc.). Even if you don't come to campus, you have to sign up | Effective Date First term | Contact (But, This info is also in SOLAR) Division of Information Technology (for For technical problems with SOLAR) 631-632-9800 |
| CodeADMIN | DescriptionGrad School Administrative Hold | NotesStudents with this hold should contact the Grad School to discuss their registration for the current term at 631-632-GRAD. | Effective DateOnly when/if applicable | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| CodeADV | DescriptionAcademic Advising Hold | NotesAthletes need to contact their Athletic Advisor to register, add, or drop classes. This advisor is separate from your graduate program coordinator. | Effective DateEach term | Contact (But, This info is also in SOLAR) Your athletic advisor |
| CodeBR2 or BR3 | DescriptionBalance Due (Enroll/Record Hold) | NotesThis is a hold put on by the Student Financial Services office. If you owe money, you may be prevented from enrolling or obtaining a diploma. | Effective Date
Only when/if applicable |
Contact (But, This info is also in SOLAR) Student Financial Services Online chat or 631.632.BILL |
| CodeCCF | DescriptionConduct Code: Not Signed | NotesEveryone must indicate that they have reviewed and understood the Code of Student Responsibility. The document can be found online but you have to confirm in SOLAR. | Effective DateFirst term | Contact (But, This info is also in SOLAR) Office of Student Community Standards |
| CodeCERT | DescriptionDegree Certificate Required | NotesOur records show your bachelor's degree was still in-progress at the time you were admitted. Prior to your first semester registration, you need to submit an updated copy of your undergraduate transcript and a copy of your provisional degree certificate showing evidence of bachelor's degree conferral within the First division or higher. Additionally and prior to your second semester registration, you need to submit your official degree certificates and transcripts. | Effective DateFirst term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| CodeCMA | DescriptionContact for Missing Person | NotesThe University needs another person to contact in case you are reported as missing for 24 hours. | Effective DateFirst term | Contact (But, This info is also in SOLAR) Division of Information Technology (For technical problems with SOLAR) 631-632-9800 |
| CodeCOND1 | DescriptionConditional Admit 1 | NotesYou were admitted to the Graduate School conditionally due to an undergraduate GPA below 3.0. You are required to achieve a minimum 3.0 GPA in your first semester in order to continue in your graduate program. | Effective DateOne term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| CodeCONP | DescriptionConditional Renewal-Academic Probation | NotesConditional renewal from third semester with a cumulative GPA below a 3.0. You have been granted a one semester extension to obtain a cumulative GPA of above a 3.0. | Effective DateUpcoming term | Contact (But, This info is also in SOLAR) Your graduate program coordinator |
| CodeTIME | DescriptionGrad Dgr Time Limit Exceeded | NotesThis hold prevents students from enrolling the semester after their expected graduation term. Please view the start term of the hold listed in SOLAR; this hold will not prevent enrollment until the term indicated. If the start term of the hold is approaching and a time limit extension is needed, please contact GradRecords@stonybrook.edu for more information. | Effective DateOne term after your expected graduation term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| CodeTRF/BRT | DescriptionParking Fines Due | NotesYou have a parking fine that will prevent you from enrolling or obtaining your diploma. To resolve this, you have to pay your bill | Effective DateOnly if applicable | Contact (But, This info is also in SOLAR) Parking Office 631-632-6345 parking@stonybrook.edu |
| CodeUGSB | DescriptionSBU UGRD Degree | NotesFinal confirmation of SBU undergrad degree completion pending. No transcript required; completion confirmation will be received via SB Registrar. No action on your part is required. | Effective DateOne term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |
| CodeUGTR1 | Description
Missing Undergrad Transcript |
NotesYou are required to submit your official undergraduate transcript showing evidence of bachelor's degree conferral. If your transcript does not contain degree conferral you must also submit an official diploma/degree certificate from your previous institution. | Effective DateOne term after start term | Contact (But, This info is also in SOLAR) 631-632-GRAD |