Stony Brook’s Broad Scope Type A Radioactive Materials License encompasses all uses on both East and West campus.
Request, renew or amend a REQUIRED permit to: Keep your permit up to date: Submit a Google Form to request other services: Minor spills: Major spills: (over 1mCi I131, Y90, P33 – over 10mCi C14, Ga67, In111, I123 – over 100mCi Tc99m,
N13, Tl201) Important numbers: Other alternate telephone numbers: References: Forms/postings: Before ordering radioactive materials, Permit Holders should review, print out, and
retain a copy of ERM.EHS.RS205 Ordering and receiving packages containing radioactive materials or
X-ray/ionizing radiation generating devices. Orders that require Radiation Safety approval include but are not limited to: Approval by the Radiation Safety Officer or designee is mandatory. Orders are reviewed in Stony Brook approved requisitioning tools such as Wolfmart,
iLab, and Lawson. Contact the Radiation Safety Office at radiationsafety@stonybrook.edu to request assistance or additional information. The Radioactive Waste Management Guide provides users with instructions for preparing
radioactive waste for pick-up and disposal in accordance with the ERM.EHS.RS 212 Disposal
and Storage of Radioactive Waste policy. Scheduling a waste pick-up: Users must submit a request to Radiation Safety to schedule a radioactive waste pick-up. The Radioactive Waste Disposal Record must be complete for each container and present at the time of pick-up. There are 3 types of NRC recognized Authorized Individuals at Stony Brook University
and Stony Brook University Hospital. They are as follows: The intentional internal or external administration of byproduct material or the radiation
from byproduct material to patients or human research subjects requires the supervision
of an authorized user. At Stony Brook, Medical Authorized Users are approved in accordance
with the policy ERM.EHS.RS 109 Approved Medical Use Authorized User (AU). Authorized Medical Physicist: Authorized medical physicist means an individual who— Radiation Safety Officer: Radiation Safety Officer means an individual who— A licensee is required to have a Radiation Safety Officer per 10 CFR 35.24, "Authority
and responsibilities for the radiation protection program." Management must appoint
a Radiation Safety Officer, who agrees, in writing, to be responsible for implementing
the radiation protection program. The licensee, through the Radiation Safety Officer,
shall ensure that radiation safety activities are being performed in accordance with
licensee-approved procedures and regulatory requirements. Additionally, there is 1 other Authorized User distinction that is listed on a Radioactive
Materials License (RAML). It is as follows: Cyclotron Facility Authorized User: Authorized Users (non-human use) - Staff who will operate the cyclotron or process
cyclotron products without direct supervision must have any requisite professional
training and experience (e.g., nuclear pharmacist or radiochemist) as well as specific
training and experience relevant to work in a cyclotron/PET facility. This should
include: For more information, please see the policy ERM.EHS.RS 924 BAHL Cyclotron Center Operator and Engineer Requirements. The procedure for becoming an Authorized Individual is unique depending on the Authorized
Individual type and if previously listed on another RAML. Contact the Radiation Safety
Officer at radiationsafety@stonybrook.edu or (631) 632-6410 for guidelines. Additional information about authorized individuals
can be found on the United States Nuclear Regulatory Commission website. Permit holder/user forms: Logbook forms: Postings:
All Radiation Safety policies will be available online in the near future. In the meantime,
you may request a copy of a specific policy by completing the Radiation Safety Policy Request form.
Radioactive waste flow chart: Not all radioactive waste generated at Stony Brook University is described in the flow chart. If you have any questions regarding accessing these documents, any procedures, or
need additional information, please contact Radiation Safety at (631) 632-6410 or radiationsafety@stonybrook.edu.
Authorized User: Authorized user means a physician, dentist, or podiatrist who—
Postings
Condition
Caution, Radiation Area
5 mrem in 1 hour at 30 cm from the source or shield surface
Caution, High Radiation Area
100 mrem in 1 hour at 30 cm from the source or shield surface
Grave Danger, Very High Radiation Area
500 rads in 1 hour at 1 m from the source or shield
Caution, Airborne Radioactivity Area
Air concentration exceeding the
derived air concentration (DAC)
Caution, Radioactive Material
Use or storage of ten times the quantity in
Quantities of Licensed Material Requiring Labeling
*** Additional restrictions may apply. Please contact radiationsafety@stonybrook.edu for more information***
Research
Purpose: All work involving the use of radioactive materials must first be approved by the University Radiological Protection Committee and/or University Hospital Radiation Protection Committee. This includes exempt quantities.
Who should complete this permit: The Research Radioactive Materials Permit Application is filled out by the person who will be responsible for radioactive materials in the department/lab and meets the requirements of ERM.EHS.RS 114 Radioactive Materials and X-Ray Research Permit Holder Requirements and Qualifications.
How to complete this permit:
- Permit holders should review, print out and retain a copy of ERM.EHS.RS 118 Research Radioactive Materials, X-ray and Laser Permit Holder Responsibilities.
- Submit:
- Permit Holder’s most recent CV or resume demonstrating radioactive materials experience. Submission of a Research Permit Holder Radiological Training Record may be used in substitution to demonstrate previous experience and qualifications.
- Research Personnel Radiological Authorization Request for each faculty member or student (other than the permit holder) working with radioactive materials. Each form is to be signed by the user and permit holder.
- Completion of radiation safety training SBRS 001 for the permit holder, staff, and students.
- Diagram/map of all radioactive material locations to be used for radioactive research. Include location of radioisotope storage, waste storage, areas of use, accelerators, etc. Include windows and door locations in each space.
- The Research Radioactive Materials Permit Application, completed in its entirety.
- Approval process:
- University Radiation Safety Committee (UPRC) members vote to approve the permit.
- The determination of satisfactory knowledge is at the discretion of the URPC.
- Approved permit holders receive notification of decision once the URPC process is complete.
Expiration/Amendments: Radioactive material permits are valid for five years from the approval date. Any amendments to permits must formally be submitted to radiation safety by email and approved by the appropriate radiation safety committee before the changes can occur. Amendments DO NOT reset permit expiration dates and thus permits must be renewed prior to expiration date associated with permit application approval date. Amendments include:
- Request to increase activity
- Additional isotopes
- Changes in research process involving radioactive materials
- Changes in space (new, move, temporary relocation)
Purpose: A conditional variance may be granted by the Radiation Safety Officer to relieve a researcher from the responsibilities listed in Radiation Safety Policy ERM.EHS.RS 119 Radioactive Materials, X-ray and Laser Internal Permit Requirements.
How to apply for a conditional variance:
- To qualify for a conditional variance, the researcher must meet the criteria listed in the variance request form. Current variances offered by the Radiation Safety Office are:
- The applicable variance request form should be completed and certified by the researcher.
- Completed forms must be sent to radiationsafety@stonybrook.edu for review by the Radiation Safety Officer.
- Researchers will be notified via email when the variance has been approved.
Contact the Radiation Safety Office at radiationsafety@stonybrook.edu to request assistance or additional information.
New users must receive authorization from the Radiation Safety Officer prior to beginning work with radioactive materials. Complete the following steps to request authorization for a new user:
- Contact the Environmental Health & Safety Front Office at (631) 632-6410 or radiationsafety@stonybrook.edu to request applicable training registration.
- Complete the assigned trainings in the Learning Management System (LMS).
- After completing the assigned training, the new user will fill out the Research Personnel Radiological Authorization Request with the appropriate information and signatures.
- Please also visit the dosimeter webpage if working with ionizing radiation to see if ordering a new dosimeter is applicable for the candidate.
- After the Research Personnel Radiological Authorization Request has been completed and certified by the candidate and the permit holder, the form must be emailed to radiationsafety@stonybrook.edu for review by the Radiation Safety Officer.
- Users will be informed via email when the Research Personnel Radiological Authorization Request has been approved.
The Kavita and Lalit Bahl Molecular Imaging Laboratory and Cyclotron, located on the 4th floor of the MART, is a state-of-the art facility is fully equipped with a GE PETtrace™ 800 cyclotron, a research radiochemistry laboratory housing 5 Comecer MIP 1100 hot cells, a GMP radiosynthesis laboratory home to 2 Comecer MIP 1100 hot cells, and a QC laboratory.
The Bahl Cyclotron and Molecular Imaging Lab manufactures 18F and 11C radiopharmaceuticals to probe biological systems, with applications in oncology, cardiology, neurology, psychiatry and drug development. Additionally, the BAHL Center can provide F-18 (half-life 110 minutes) to Stony Brook researchers. View the Bahl Cyclotron internal radioactivity request procedure.
DIRECTOR OF RESEARCH SAFETY AND RADIATION SAFETY OFFICER
Michelle Kehoe | (631) 632-9676 | Michelle.Kehoe@stonybrook.edu